Bids – Invitation for Bids

  • See: Procurement Policy Town of Grafton 2014

Procurement Policy – 2014 

If you are an sole proprietor or partner owners of an unincorporated business, before responding to a request for proposal you may wish to review the “Town of Grafton VLCT PACIF (our WC insurance carrier) Workers ‘Compensation Payroll Audit Checklist of Independent Contractor Documentation” and the “Non-Employee Work Agreement” and “Liability Hold Harmless Agreement” at the bottom of this page.If there are questions about those documents, please call or email the Town Administrator at (802) 843 2552 or 

Invitations For Bids:

Concrete Box Culvert – Hinkley Brook Road Culvert # 11 

Town of Grafton, Vermont, 117 Main St., P.O. Box 180, Grafton, VT 05146

The Town of Grafton (herein Town) is seeking sealed proposals for the removal of existing culvert (81”x 59”x 50’ long) and headwalls and installation of a CONCRETE BOX CULVERT on HINKLEY BROOK ROAD, GRAFTON, VT, TH 6 – Culvert #11:

Labor, material and equipment to remove existing culvert and supply and install a concrete box culvert 50 feet long x 12′ wide x 7′ high width and height are inside dimensions, with 6-inch high bed retention sills in the bottom, includes headwalls, cutoff walls, wingwalls, ‘V’ shaped bottom, E2 stone for infill, 24″ embedment. 50 ft. of guardrail is to be installed. Culvert should allow for guard rail attachment on both ends. Bid shall be condition on and shall include a maximum road closure not to exceed 10 working days (2 weeks) from beginning to end, and, work to be initiated and concluded during 2020 construction period ending Oct 15, 2020.

Site visit to be held on Monday, March 30, 2020, at 10:00 am. If needed before then, for  specification inquiries and clarifications please contact Danny Taylor, Road Forman (802) 843-2456  With the bid provide two or more references with contact information for similar projects; and document two (2) or more years’ experience in box culvert installation.

Sealed bids to be opened at the Selectboard meeting on Monday April 20, 2020 @ 6:00 PM at the Town Garage at 220 Bell Road. Bids must be sealed and delivered to the Town Hall by 4:00 PM on Thursday, April 16, 2020. The sealed envelope must be clearly marked “HB Road Culvert #11 Bid.” Faxed bids will not be accepted. Bids received after that time will returned to sender unopened. Please read the Procurement Policy 2014, which is on the Town Website on the page: “Bid: Invitation for Bids.”   It is not the policy of the Town to award a bid on price alone, but to evaluate all bids and determine which is in the best interest of the Town. The Town reserves the right to reject any or all proposals or to accept the proposal deemed to be in the best interest of the Town. All proposals must meet or exceed the specifications provided. Certificate of insurance must accompany all bids.

March 5, 2020, Bill Kearns Town Administrator. (802) 843 2552


Checklist of Independent Contractor Documentation (This is an internal Town form posted for your information concerning Town needs in order to comply with Town insurance carrier audit requirements.): Grafton Checklist for Hiring Independent Contractors.Sole Proprietors WC Audit

Agreements (For use by independent Contractors or Sole Proprietors): Grafton WC Non Employee Work Agreement and Hold Harmless Agreement